Bylaws and Standing Rules
Bylaws of the Denton County Republican Party Executive Committee
2026–2028 BYLAWS
DENTON COUNTY REPUBLICAN PARTY
DENTON COUNTY EXECUTIVE COMMITTEE
ARTICLE ONE: NAME
The name of the organization is the “Denton County Republican Party Executive Committee” also referred to as the “County Executive Committee,” “CEC” or the “body.”
ARTICLE TWO: MISSION
Win general elections; grow the local Republican Party; increase Republican voter participation and turnout; recruit Republican candidates; support Republican Nominees and Officeholders; educate voters about the benefits of conservative Republican principles; and fundraise to accomplish the mission.
ARTICLE THREE: MEMBERS
3.01 CEC Composition. The County Executive Committee is composed of the Denton County Republican Party County Chair (“County Chair”) and the Denton County Republican Party Precinct Chairs (“Precinct Chairs”). CEC officers, State Republican Executive Committee (“SREC”) members from Texas Senatorial Districts 12 and 30, and County/State Elected Republican officials are non-voting ex officio members.
3.02 Powers. The CEC shall exercise powers and fulfill duties conferred upon it by the Texas Election Code (“TEC”); the Rules of the Republican Party of Texas (“RPT”); these Bylaws, and CEC Standing Rules. Any power not enumerated belongs to the CEC.
3.03 Vacancies. Filling CEC vacancies is governed by the TEC, RPT rules, these Bylaws, and CEC Standing Rules.
ARTICLE FOUR: OFFICERS
4.01 Officers. The maximum Officers of the CEC are:
4.01(a) County Chair;
4.01(b) First Vice Chair–Fundraising;
4.01(c) Second Vice Chair–Precinct Chair Recruitment & Support;
4.01(d) Third Vice Chair–Victory;
4.01(e) Secretary;
4.01(f) Treasurer;
4.01(g) Parliamentarian;
4.01(h) Sergeant at Arms;
4.01(i) Chaplain;
4.01(j) Primary Election Administrator.
4.02 Officer Appointments. The County Chair shall nominate Officers, subject to ratification by a majority vote of the CEC at the Organizational Meeting.
4.02(a) Vacancies. The County Chair may appoint a qualified individual to fill a vacancy in any Officer position subject to ratification by majority vote by the CEC. If the vacancy remains unfilled for more than thirty (30) days, the CEC shall nominate and appoint a replacement by majority vote.
4.03 Officer General Duties. Officers perform the duties prescribed by the TEC, RPT rules, these Bylaws, CEC Standing Rules, and otherwise directed by the County Chair. Officers may not use their position or title to endorse, financially support, reject, or actively undermine those announced for office, unless the candidate is already endorsed by the DCRP.
4.03(a) County Chair. In addition to statutory duties, the County Chair makes strategic and tactical decisions to further the Mission as stated in these Bylaws and is generally responsible for the operations of the Denton County Republican Party, subject to any restrictions imposed by these Bylaws and the CEC Standing Rules.
4.03(a)(1). The County Chair is a signatory and has the authority to act in regard to all CEC financial accounts, contracts, and vendors.
4.03(a)(2). The County Chair serves as direct liaison for all media inquiries.
4.03(a)(3). The County Chair is an ex officio member of all committees except those with oversight or disciplinary-related responsibilities.
4.03(a)(4). If not already approved in the budget, any commitment or expenditure over $5,000 must be approved in advance by the CEC, accompanied by a request for proposal from at least three vendors.
4.03(b) First Vice Chair–Fundraising. Coordinates the Party’s fundraising and event-planning. Develops fundraising opportunities, assists with donor engagement, coordinates fundraising events, and supports activities intended to increase the financial resources of the Party. Coordinates with committees, volunteers, and event leaders to carry out fundraising and event objectives. Shall not independently bind the Party financially, authorize expenditures, or enter into contracts unless otherwise authorized by the County Chair, the CEC, the Bylaws, or applicable rules. In the absence of the County Chair, the First Vice Chair shall preside over meetings. The First Vice Chair is a signatory to all CEC financial accounts.
4.03(c) Second Vice Chair–Precinct Chair Recruitment & Support. Scouts, recruits, and encourages individuals to consider serving as an official for the Republican Party. Coordinates support to facilitate the success of Precinct Chairs and Area Leaders. In the absence of the County Chair and First Vice Chair, the Second Vice Chair shall preside over meetings.
4.03(d) Third Vice Chair–Victory. Coordinates the Party’s election efforts, including voter education, communications, volunteer mobilization, voter outreach, data analytics, and get-out-the-vote operations. Works with committees and Party leadership to develop and implement strategies to identify, engage, and turn out Republican voters in furtherance of the Party’s electoral objectives. In the absence of the County Chair, First Vice Chair, and Second Vice Chair, the Third Vice Chair shall preside over meetings.
4.03(e) Secretary. Keeps official meeting minutes, attendance, motions, and vote counts of the CEC. Acts on behalf of the County Chair to accept statutory and other related filings.
4.03(f) Treasurer. Custodian of CEC funds and a signatory on all CEC bank accounts. Additionally, the Treasurer shall:
4.03(f)(1). Supervise bookkeeping and financial recordkeeping utilizing a generally accepted accounting system or vendor;
4.03(f)(2). Timely submit filings and provide financial reports as required by statute, these Bylaws, CEC Standing Rules, and other related filings to ensure compliance with the TEC.
4.03(f)(3). Assist the Chair in preparing an initial budget for consideration at the first Regular Meeting, or at such other time as directed by the County Chair.
4.03(g) Parliamentarian. Provides interpretation and advice to the County Chair and the CEC regarding Bylaws, rules, and other matters that are affected by the parliamentary authority of these Bylaws.
4.03(h) Sergeant at Arms. Maintains order and assists the County Chair with maintaining protocol and decorum at CEC meetings.
4.03(i) Chaplain. Serves as a spiritual leader and moral guide for the organization and its members. The Chaplain’s duties may include offering invocations and benedictions at meetings, providing encouragement to party officers, candidates, volunteers, and their families during times of personal need or crisis, and fostering a spirit of unity, integrity, and ethical conduct within the Party.
4.03(j) Primary Election Administrator. Assists the County Chair in planning, coordinating, and administering the Party’s primary and runoff primary elections in accordance with the TEC, directives of the Texas Secretary of State, RPT Rules, these Bylaws, and CEC Standing Rules.
ARTICLE FIVE: MEETINGS
5.01 Regular Meetings. Regular Meetings to conduct official CEC business are called by the County Chair and must be held at least six times per year.
5.02 Special Meetings. The County Chair may call a Special Meeting to conduct official CEC business only when action by the CEC is required before the next regular meeting and deferral would materially harm the organization’s interests, legal position, or operations. The agenda must be specific and limited in scope and the need for action must arise from objective circumstances, not preference. Precinct Chairs may compel the County Chair to call a Special Meeting as provided in the Standing Rules.
5.03 Organizational Meeting. An organizational meeting of the CEC shall be held within forty-five (45) days after the new term of office begins for the County Chair and Precinct Chairs. At the Organizational Meeting, the CEC shall adopt the Bylaws and Standing Rules.
5.04 Electronic Meetings. Meetings of the CEC or its committees may be conducted electronically, in whole or in part, when authorized by the County Chair only under declared county, state or national emergencies, provided members can hear, debate, and vote.
5.05 Meeting Notice. The County Chair or their designee must send notice of Regular and Organizational meetings to all CEC Members at least 10 days in advance. Notice method and Notice contents are specified in CEC Standing Rules.
5.06 Meeting Quorum. Quorum requirements for CEC meetings are as follows:
5.06(a) Statutory Business. For statutory business, a quorum shall consist of the members present at a properly called meeting.
5.06(b) Non-Statutory Business and Filling Vacancies. For non-statutory business and for actions related to filling vacancies, a quorum shall consist of one-quarter (1/4) of the total CEC membership unless otherwise provided by these CEC Bylaws or the Standing Rules.
5.07 Voting at Meetings. Unless otherwise provided in these Bylaws or the CEC Standing Rules, the CEC shall take action by a majority vote of members present and voting at a properly called meeting.
5.07(a) Electronic Voting. When reasonably available and appropriate, as determined by the County Chair, votes of the CEC may be conducted using an electronic voting system to be exercised only in electronic meetings. The results of any electronic vote, once announced by the Chair, shall be presumed valid and final. The CEC shall adopt electronic voting Standing Rules.
5.07(b) Challenge to an Electronic Vote. Following the announcement of an electronic vote, a member may immediately:
5.07(b)(1). Raise a point of order alleging a specific material defect in the voting process, including but not limited to system malfunction, loss of access by members, or a procedural irregularity that could have affected the outcome. General objections or distrust of the system shall not constitute a valid basis for challenge. Upon such a point of order, the Chair shall rule on whether a material defect has been demonstrated. The Chair’s ruling may be appealed to the body; or
5.07(b)(2). Alternatively, make a motion to conduct a new vote, which shall require a second and approval by two-thirds (2/3) of the members present and voting. Any subsequent vote may be conducted by electronic means, standing vote, or secret ballot, as determined by the County Chair.
5.07(c) Tie Vote. In the event of a tie vote, the County Chair may cast the deciding vote at their discretion.
5.08 Executive Session for Internal Party Business. “Internal Party Business” must only be considered, deliberated, and voted upon in Executive Session.
5.08(a) Not Specified on Agenda. Any meeting agenda must not include information sufficient to identify the issue. Instead, the Agenda may state “Internal Party Business.”
5.08(b) Definition of Internal Party Business. For purposes of this Rule, “Internal Party Business” means any matter in which the CEC considers, discusses, or votes on:
5.08(b)(1) censure, reprimand, removal, or discipline of any member of the Republican Party;
5.08(b)(2) any allegation, inquiry, investigation, or finding of misconduct that could reasonably be expected to harm the reputation of any individual Republican or the Republican Party as a whole.
5.08(c) Disclosure of Results. Nothing in this Rule shall prohibit the public disclosure of the outcome of Executive Session internal party business.
ARTICLE SIX: COMMITTEES
6.01 Committee Authority. Committees are advisory and assist the County Chair in carrying out the mission and operations of the CEC. Committees shall not exercise independent authority to bind the CEC, obligate CEC resources, issue official statements on behalf of the CEC, direct staff or volunteers, enter into contracts, authorize expenditures, or establish policy unless such authority is expressly granted by the County Chair or specifically provided for in these Bylaws or the CEC Standing Rules.
6.02 Committee Composition. Committees shall consist of at least five (5) members, including the Committee Chair, unless otherwise provided in these Bylaws, the Standing Rules, or by direction of the County Chair.
6.02(a) Committee Chair Appointment. Committee Chairs shall be nominated by the Chair, subject to ratification by a majority vote of the CEC at the Organizational Meeting.
6.02(b) Committee and Subcommittee Membership. Committee Chairs shall appoint committee members and any subcommittee members.
6.03 Standing Committees. In addition to any special committees established by the County Chair, the Standing Committees of the CEC are as follows:
6.03(a) Oversight Committee. Reviews and verifies CEC records; and reports its findings and recommendations to the CEC.
6.03(a)(1) Review Schedule. The committee shall conduct a review and issue a written report annually. The committee may conduct additional reviews at its discretion or as directed by a vote of the CEC.
6.03(a)(2) Ex Officio Membership Prohibition. The County Chair and CEC officers shall not serve as ex officio members of the Oversight Committee.
6.03(b) Precinct Chair Recruitment and Training Committee. Recruits candidates for Precinct Chair vacancies, reviews and vets applicants for appointment consideration by the CEC, develops training materials, and organizes training sessions for Precinct Chairs.
6.03(c) Election Integrity Committee. Assists the County Chair with election compliance matters, ensures adherence to applicable election regulations, recruits and oversees poll watcher training, and assists with efforts to maintain and verify vote and voter roll accuracy.
6.04 Committee Meetings. The Committee Chair calls committee meetings.
6.04(a) Committee Meeting Notice. Notice of a committee meeting must be sent to each member and posted on the DCRP website at least two days in advance.
6.04(b) Committee Quorum. Quorum for committees is a majority of the members. Unless otherwise stated in these Bylaws or standing rules, quorum may be satisfied if members are attending electronically.
ARTICLE SEVEN: FINANCIAL
7.01 Fiscal Year. The fiscal year of the CEC shall run from August 1 through July 31 of each year.
7.02 Signatories. All CEC financial accounts shall require at least two (2) authorized signatories for any withdrawal, expenditure, or transfer of funds, as designated in accordance with applicable CEC procedures.
7.03 Record Examination. CEC Precinct Chairs have the right to examine CEC records as set forth in the CEC Standing Rules.
ARTICLE EIGHT: PARLIAMENTARY AUTHORITY
8.01 Authority. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern all proceedings of the Executive Committee and its committees except where inconsistent with the provisions of the Bylaws of this organization, Texas Election Code, and/or RPT rules.
ARTICLE NINE: AMENDMENTS
9.01 Procedure to Amend. To amend a Bylaw:
9.01(a) Any amendment must be proposed as new business at a regular meeting in writing to the County Chair no later than twenty (20) days before the CEC meeting at which the amendment is to be considered. The Secretary shall distribute the proposed amendment to all CEC members within 14 days of the meeting.
9.01(b) The amendment shall be considered at the following Regular Meeting. Quorum is one-third (1/3) of CEC Members and the vote to approve must be by two-thirds (2/3) of all members present and voting.
ARTICLE TEN: LEADERSHIP TRANSITION
10.01 Banking Transition. When transitioning to a newly elected or appointed County Chair, the Officers of the Executive Committee are expressly authorized to complete all documents required by any financial institution to authorize the newly elected or appointed County Chair and other signatories allowing said County Chair and other signatories to become a signer on all the Denton County Republican Party bank accounts effective upon said County Chair officially taking office.
10.02 Officer and Committee Transition. All outgoing officers and committee chairs shall provide files and accounts, both written and electronic, keys, all CEC related property, contracts and passwords to their respective replacements or the County Chair within one day after they vacate office.
2026–2028 Standing Rules
DENTON COUNTY REPUBLICAN PARTY
DENTON COUNTY EXECUTIVE COMMITTEE
1. DONATIONS
a. Memorials for deaths and family tragedies shall be sent as follows: if death or family tragedies occur toHeadquarters volunteers, Party officials, Precinct Chairs, elected officials, or their immediate family, and the family has requested memorials to a specificcharity, or flowers may be sent with $150.00 limit. In cases of seriousillness, flowers/gifts may be sent within the same guidelines.
b. All monies expended for memorial shall be limited to Republican- related groups, as herein before named.
c. All monies expended for non-memorial donations shall be limited to Republicans and approved by the CEC during a regular meeting.
2. PAC CONTRIBUTIONS
The Executive Committee will distribute funds, via the appropriate DCRP PAC, to Republican candidates only in GENERAL elections to candidates with viable opposition. Funds will be given in an amount to be determined by the Executive Committee and ONLY if previously placed on an agenda and approved by the Committee with 2/3 of the CEC present at a standard regular meeting.
3. VOTER DATABASE INFORMATION
a. Precinct Chairs, and others approved by the County Chair, shall be given instructions on how to access the GOP Data Center for their walk lists, precinct voting data, etc. Precinct Chairs must allow a maximum of five (5) days upon request for the precinct walk list to be provided by the Data Analytics Committee.
b. Denton County Elections Administration Voter Database resources shall be made available to Precinct Chairs.
4. HEADQUARTERS USE
a. Republican candidates, clubs, senatorial district convention committees, and DCRP committees (via a member of the CEC) may have meetings at headquarters but must schedule such meetings with the Headquarters Staff
b. Anyone or any group using Headquarters must designate a member of the CEC responsible for “lockup and cleanup.”
c. Signs and materials for Republican candidates will become the property of DCRP and as such may be used or discarded at its discretion if left at Headquarters for more than sixty (60) days following the relevant election.
d. All party related black and white photocopies over 20 pages are $0.10 per page and color copies are $0.40 per page over 10 pages for CEC members only per week.
e. For larger general records requests, the requester shall provide an electronic means for transfer. Physical electronic media must be new in the package.
CONFLICTS OF INTEREST
To avoid any appearance of conflict of interest or favoritism, neither the DCRP County Chair nor paid staff may manage or be paid for work on any campaign, volunteer on a campaign or endorse in their official Denton County GOP capacity in any Primary candidate’s campaign. DCRP paid staff shall remain neutral in intraparty contests while on the
clock.
RESOLUTIONS
In case of a time sensitive issue (less than 14 days before the next CEC meeting), a Precinct Chair may submit a resolution by providing a copy to all Executive Committee members 24 hours prior to the Executive Committee meeting. A 2/3 vote is required to take up the item and a super majority 2/3 vote is required to pass an item submitted in less than 14 days.
OFFICIAL COMMUNICATION
a. Any events to be listed on the calendar must be for Republican/Conservative organizations unless approved by the Public Relations Committee with the right of appeal of the Executive Committee
b. All official DCRP electronic communications, including website information, must first be approved by the County Chair, Executive Director, or Public Relations Committee Chair.
c. The Public Relations Committee Chair, with approval from the County Chair or Executive Director, reserves the right to edit and/or delete substantive content on DCRP website including any official social media. Clerical errors may be corrected by staff as needed.
d. Communications may include the text of resolutions passed by the Executive Committee, as well as links or analysis of the voting records or official actions of elected officials whose jurisdiction includes territory within Denton County.
e. Communication of any kind with the media on behalf of the Executive Committee is restricted to the County Chair and/or Public Relations Committee Chair. All speaking/interview requests should be addressed to the County Chair, or the Public Relations Committee Chair, who maintains a database of current contacts.
PRECINCT CHAIR VACANCY APPLICATIONS
The committee shall develop a questionnaire to be completed in addition to the Precinct Chair vacancy application which shall include among other matters, voting history, Republican activities, candidate support, felony convictions, and campaign contributions. The process for reviewing and acting upon applications for a vacant Precinct Chair office is as follows:
a. Upon submission of an application, staff verifies the Precinct is vacant, verifies GOP Primary voting history or affidavit of affiliation, and verifies voter registration address with Denton County Elections.
b. If Applicant is determined qualified, the application, questionnaire, and voting history are sent to the Precinct Chair Recruitment and Training Committee. If not qualified, the applicant is notified via email by the committee that includes the reason(s) they were not qualified.
c. The Applicant is invited to a meeting for interview with the Precinct Chair Recruitment and Training Committee held prior to the following CEC meeting. If the applicant cannot attend the interview within 30 days, the committee may deny the application. In this case, the applicant may reapply after 90 days. The committee shall present a report that contains a brief synopsis of the interview and relevant facts relating to the applicant. The report shall be sent out to the CEC in the next Call to Meeting Packet for voting at the next CEC meeting.
d. In the case of two or more qualified applicants for a vacant Precinct Chair office, the candidates will be notified that they are in a contested race for the office, and they will have two minutes to speak at the next CEC meeting. An election will then be held amongst the CEC present using secret ballots to fill the vacancy. Applicants for a vacant Precinct Chair office shall close twelve (12) days prior to the next Regular CEC. Notice of the election for the contested Precinct Chair office will be included in the CEC Meeting Agenda.
PRECINCT CHAIR RESIGNATIONS
A Precinct Chair desiring to resign shall submit their resignation in writing to the County Chair and is effective upon receipt by the County Chair. The County Chair shall email all resignations to the CEC immediately.
OATH OF OFFICE
The County Chair, Officers and Precinct Chairs shall take the following oath: “I ,do solemnly swear (or affirm), that I will faithfully execute the duties of the office of_______ , of the State of Texas, County of Denton. I will only support the Republican Party and the principles of the Republican Party of Texas. I will vote in the Republican primary and vote for the Republican candidates in the General Election, and will to the best of my ability, preserve, protect, and defend the Constitution and laws of the United States and of the Great State of Texas, so help me God.”
AGENDA
The agenda for any meetings of the Executive Committee shall be as follows:
– Pre meeting introductions and Social Hour host
- Convene
- Opening Ceremonies (i.e., prayer, pledges, inspirational, first-time guests)
- Roll Call and Call to Order
- Reading and Approval of the Minutes
- Reports of Officers, Boards, and Standing Committees
- Reports of Special Committees
- Special Orders
- Unfinished Business and General Orders
- New Business
- Program
- Announcements
- Adjournment
– An agenda item may be omitted if the item will not be undertaken at a particular meeting.
CODE OF CONDUCT
− Members are elected officials and shall conduct themselves in a manner befitting an elected office.
− Members shall refrain from personal moral defamatory attacks on each other on forms of communication shared among
the body.
− Members are responsible for maintaining appropriate decorum at the polls and ensuring volunteers are held to the same standard while working for DCRP or Republican candidates.
− Members shall not make formal complaints to facilities used for meetings/special events.
− Attendance is required and CEC members should strive for at least 80% of all CEC meetings.
− All Precinct Chairs shall serve on at least 1 committee and represent DCRP at a minimum of 1 event per year.
− Precinct Chairs are expected to attend Precinct Chair Training once per term.
− Violations of this code may result in censure.
Meetings
− Silence your electronic devices − Be on time
− Only address the chair
− Speak only when you have the floor (exception for interrupting motions)
− Stay on topic
− Follow any time limits in place
− Attack issues, not other members
− Do not use profane language
− Clean up after yourself
− Violations of this code may result in expulsion from the meeting where the conduct occurred.
HEADQUARTERS – SAFETY ISSUES
a. Whenever possible, there should be a minimum of two people at Headquarters at all times.
b. If, for any reason, there is cause for concern, do not hesitate to call emergency 911. If Police are called and the Executive Director is not involved, contact the Executive Director and the County Chair.
c. Change locks, passwords, pins, and other forms of electronic access whenever anyone with a key ceases employment or is no longer associated with the Headquarters office.
d. Interior offices should be locked when not in use. Voter, candidate, employee, and any documents containing personal information must be secure and available only to the Executive Director, County Chair, and their designees.
PARTY STAFF
The following staff members and volunteers may be selected and terminated at the discretion of the County Chair:
a. Executive Director
b. Headquarters staff members
c. Staff Assistant – possible volunteer position
d. Primary Elections Administrator
e. Political Action Committee (PAC)/ FEC and TEC Treasurer
f. Operations Manager
g. Volunteer Coordinator (volunteer)
Paid staff members will retain their positions at the end of a County Chair’s term unless terminated by the incoming County Chair. Volunteer staff members are automatically terminated at the end of a County Chair’s term unless re-appointed by the incoming County Chair.
AREA LEADERS role will include:
Area Leaders will motivate, train and implement the mission of the CEC. They will be selected by the precinct chairs in each area and shall be elected at the first CEC meeting following the organizational meeting. Areas will be defined by geographic area.
− Argyle/Bartonville/Copper Canyon/Double Oak – Precincts 3156, 3157, 4197, 4198, 4206, 4207, 4182, 4183, 4199, 4200, 4201, 4202, 4203
− Carrollton (East)/Plano/Dallas – Precincts 2091, 2093, 2097, 2098, 2099, 2100, 2101, 2102, 2103, 2104, 2105, 2106, 2107
− Carrollton (West) – Precincts 2108, 2109, 2110, 2111, 2112, 2113, 2114, 3115, 3116
− Corinth/Shady Shores/Hickory Creek/Lake Dallas/Highland Village – Precincts 2071, 2072, 2073, 2074, 3152, 3153, 3154, 3155, 3158, 3159, 3160
− Denton (One) – Precincts 2069, 2070, 4043, 4163, 4165, 4166, 4167
− Denton (Two) – Precincts 1056, 1057, 1058, 1060, 1061, 1062, 1063, 1064, 1065, 1066, 2067, 4168, 4171, 4174
− Denton (Three) – Precincts 1059, 4169, 4170, 4173, 4175, 4176, 4177, 4178, 4187, 4189
− Denton (Four) – Precincts 4161, 4162, 4164, 4179, 4180, 4181, 4184, 4185, 4186
− Flower Mound – Precincts 3138, 3139, 3140, 3141, 3142, 3143, 3144, 3145, 3146, 3147, 3148, 3149, 3150, 3151, 4204, 4205, 4208
− Frisco (North)/Prosper – Precincts 1016, 1017, 1018, 1019, 1020, 1021, 1032, 1033, 1036, 1037, 1039
− Frisco (South) – Precincts 1022, 1023, 1024, 1025, 1026, 1027, 1029, 1172, 2080, 2082, 2083, 2089
− Justin/Northlake/ Fort Worth (West) – Precincts 4194, 4195, 4196, 4216, 4217, 4218, 4219, 4220, 4221, 4222, 4223
− Krum/Ponder – Precincts 1000, 1001, 4188, 4190, 4191, 4192, 4193
− Lewisville (East)/Coppell – Precincts 2094, 2095, 2096, 3117, 3118, 3119, 3120, 3121, 3122, 3123, 3124, 3125
− Lewisville (West) – Precincts 3126, 3127, 3128, 3129, 3130, 3131, 3132, 3133, 3134, 3135, 3136, 3137
− Little Elm (East) – Precincts 1028, 1030, 1031, 1034, 1035, 1038, 1040, 1041, 1042, 2076, 2077
− Little Elm (West)/Oak Point – Precincts 1044, 1045, 1046, 1047, 1048, 1051, 1052, 1053, 2075, 1049, 1050
− Pilot Point/Aubrey/Krugerville/Crossroads/Providence Village/Celina – Precincts 1008, 1009, 1010, 1011, 1012, 1013, 1014, 1015, 1054, 1055, 1224, 1225, 2068
− Roanoke/Trophy Club/Southlake/Fort Worth (East) – Precincts 4209, 4210, 4211, 4212, 4213, 4214, 4215, 4226
− Sanger – Precincts 1002, 1003, 1004, 1005, 1006, 1007
− The Colony – Precincts 2078, 2079, 2084, 2085, 2086, 2087, 2088, 2090, 2092
a. Communicate and follow up with all Precinct Chairs assigned to their Area on activities and opportunities that help grow the party. Encourage Precinct Chair participation in CEC activities and events
b. Hold quarterly meetings, at a minimum, with all Precinct Chairs in their Area to communicate important information, coordinate campaign activities (such as block walking, phone banking and text messaging), share ideas, and promote teamwork.
c. Area Leaders are responsible for reporting the success of Precinct Chairs in their area.
d. Identify potential assistants, election judges and clerks and pass that information on to the Volunteer Committee.
e. Coordinate the party building activities in precincts assigned to their area under guidance of the Voter Outreach Committee.
f. Coordinate distribution of campaign materials such as door hangers, yard signs, and voter canvassing supplies and assist in establishing the quantity of such materials appropriate for each precinct in their area.
g. Maintain periodic communication of upcoming activities with all identified Republican activists in your assigned area
h. Area Leaders must have at least 2 years experience as a Republican Precinct Chair and live within the area assigned at time of appointment.
i. Area Leaders will meet as a group for quarterly coordination meetings.
DUTIES OF THE CHAIR DURING CANDIDATE
FILING
a. The chair shall be available at least 4 hours per business day during the last 7 days of a filing period.
b. The chair shall process candidate applications within 24 hours during the last 7 days of filing of a filing period.
c. The chair shall notify (by both email and phone) any candidate of any defects in their application within 30 minutes of discovery.
ENDORSEMENTS
The CEC may endorse Republican candidates in any election only by a formal request submitted by a Precinct Chair to the party Secretary prior to any CEC meeting, endorsements will be approved by a 2⁄3 majority vote of the CEC members present.
APPOINTMENTS AT AN ORGANIZATIONAL MEETING
At an organizational meeting of the CEC, after the approval of the Bylaws, the CEC Officers, Committee Chairs and Precinct Chairs, including those appointed after the application deadline, shall be selected, seated and sworn so that the CEC may immediately be at full
strength and begin preparation for a successful general election.
PRESERVATION OF DOCUMENTS
a. The Secretary or Executive Director shall keep an accurate record of the minutes and shall receive and retain copies of all DCRP Records.
b. Any Executive Committee Member shall have the right to inspect any DCRP records (financial, etc.) in the presence of the County Chair or the Chair’s representative.
c. Committee reports, resolutions, or any other documents presented or referenced in each respective Executive Committee meeting shall be made available to members of the CEC on demand. Additionally, the Secretary or Executive Director shall maintain current lists of the Executive Committee members (attendance sheets), Officers, and Standing and Temporary Committee members.
d. Copies of all documents referred to in this paragraph shall be kept with each respective Executive Committee meeting in a binder at County Headquarters, a copy of which shall be furnished to members of the Executive Committee upon request. A duplicate binder shall be kept by the Secretary or Executive Director.
e. The Secretary or Executive Director shall record any amendments to the minutes on a blank page opposite the Article amended, with reference to the date and page of the minutes where it was recorded
